And let’s be clear: the question isn’t whether we still have time to submit—it’s how smoothly we can make it through the process.
“Maintenance report” – many just wave it off, but…
…this is exactly the point where a wrongly entered figure or a forgotten attachment can set back your project administration for weeks. The NKFIH doesn’t just check the formality of submissions: every single annex and indicator is cross-checked against the project’s entire lifecycle. If something doesn’t add up, expect a request for correction - and another round of back-and-forth.
The EPTK labyrinth
On the EPTK platform, the “Maintenance reports” menu looks harmless at first glance. A few basic fields, a few clicks. Then suddenly, you land on the “identification data” tab, where the system immediately asks: “Is the supporting document for operational viability relevant?”
Spoiler: it’s always relevant. And if you don’t give the uploaded document the exact same name you entered on the form, you can quickly find yourself facing a strict correction request.
What goes in here?
A maintenance report is not just a simple box to tick after closing a project. Here you must upload:
- proof of dissemination activities,
- documentation on the maintenance of assets purchased within the project,
- and the actual data for all monitoring indicators.
And of course, everything must be consistent with the attached files. If an indicator shows something different from the accompanying report, it will immediately raise a red flag at the Authority.
What happens after submission?
Submission is not the end, just the next stage. Evaluation follows, and often a request for correction as well. The NKFIH guide explains in detail how to handle these situations - it’s worth keeping at hand, because the process leaves no room for improvisation.
How to come out on top?
- Don’t leave it to the last minute. Checking the data takes more time than entering it.
- Keep documents organized. Consistent naming and a clear folder structure—80% of corrections stem from sloppy document handling.
- Think like the Authority. If you were the reviewer, would your submission be crystal clear?
The maintenance report is therefore no minor administrative formality: it is the document that proves your project continues to meet the grant requirements during the maintenance period. And getting it wrong doesn’t just mean inconvenience - it can carry financial consequences.
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