Two years ago, we already addressed the fact that grant-funded projects do not end with implementation: during the maintenance period, beneficiaries are still subject to significant obligations.
However, in recent times, several applicants have found themselves in a situation where, although their maintenance period had already ended, they had still not received any feedback or closing documentation from the Authority. This uncertainty raised questions for many.
Legal amendment
The legal amendment clarifies the situation. The government decree now clearly states: once the defined maintenance period has expired, the obligations related to the maintenance of the project cease.
This is especially relevant for those who have overseen projects during their maintenance period in recent years, since up to now, obligations remained somewhat in limbo even after the official period ended - pending approval of the so-called Final Project Maintenance Report (ZPFJ).
According to the new provision, the obligations associated with the maintenance period cease upon the full expiration of that period.
Put simply: once the three or five-year period specified in the grant agreement or decision has expired, there is no further obligation to maintain the project’s assets or equipment.
What does this mean in practice?
The practical implications of the change are especially relevant for companies approaching the final year of their maintenance period or for those whose period has already ended but have not yet received formal administrative closure.
According to the regulation, from now on:
- assets and properties may be freely transferred or encumbered once the maintenance period has ended,
- the Authority only needs to be notified in advance (during the period before the ZPFJ is approved), no consent is required,
- continued maintenance of the project is no longer mandatory, neither in terms of function nor location.
What hasn’t changed?
It’s important to note that obligations fulfilled during the maintenance period remain subject to verification.
This means that reports and commitments made before the end of the period - including staff retention, business exploitation, dissemination, and similar - still apply, and non-compliance may continue to trigger repayment requirements.
Summary
The regulatory amendment brings much-needed clarity and reassurance around the end of the maintenance period and its obligations - a timely step, especially given the delays in official evaluations.
Applicants who have met their commitments can finally breathe easy: no further administrative duties remain concerning project maintenance.
If you're unsure whether the maintenance period has ended for your project, or if you have questions about fulfilling your obligations, contact our experts - we’ll help you navigate the details.
If you need more details or professional consultation, please fill out our contact form.